Privacy Policy – Southern African Regional Office of Astronomy for Development (SAROAD)
Last Updated: 23/07/2025
1. Introduction
SAROAD (“we,” “our,” or “us”) respects your privacy. This policy explains how we collect, use, and protect your personal data when you:
- Visit our website https://southernafrica.astro4dev.org
- Participate in research, events, or collaborations.
- Contact us via email, forms, or subscriptions.
By using our services, you consent to this Privacy Policy.
2. Data We Collect
A. Automatically Collected Data
- Technical Data: IP address, browser type, device information (via cookies).
- Usage Data: Pages visited, time spent, referral sources (Google Analytics).
B. Voluntarily Provided Data
- Contact Data: Name, email, institution (e.g., when submitting inquiries or collaborating).
- Research Data: Professional credentials, project submissions (if applicable).
C. Sensitive Data
We do not intentionally collect:
- Racial/ethnic origin, political opinions, or health data (unless required for specific research with explicit consent).
3. How We Use Your Data
| Purpose | Legal Basis |
|---|---|
| Respond to inquiries | Legitimate interest |
| Share astronomy research updates | Consent (opt-in) |
| Improve website functionality | Legitimate interest |
| Comply with legal obligations (e.g., POPIA) | Legal requirement |
4. Data Sharing & Third Parties
We may share data with:
- Research partners (only for collaborative projects, with confidentiality agreements).
- Service providers (e.g., email hosts, IT security) under strict data protection terms.
- Authorities if required by law (e.g., subpoenas).
We never sell your data.
5. Data Security
- Encryption (SSL/TLS) for data transfers.
- Regular security audits.
- Access restricted to authorized personnel only.
6. Your Rights (Under POPIA/GDPR)
You may:
✅ Request access to your data.
✅ Correct inaccuracies.
✅ Withdraw consent (opt-out of communications).
✅ Request deletion (where legally permissible).
Contact: saroadnode@gmail.com to exercise these rights.
7. Cookies & Tracking
- Essential Cookies: Necessary for website functionality.
- Analytics Cookies: Help us improve user experience (you can disable via browser settings).
8. International Data Transfers
If data is shared outside South Africa, we ensure:
- Recipients comply with POPIA/GDPR.
- Standard contractual clauses are in place.
9. Policy Updates
We will notify users of significant changes via email or website notices.
10. Contact Us
For privacy-related questions:
Email: saroadnode@gmail.com
Physical Address:
SAROAD Regional Coordinator:
Saul Paul Phiri,
The Copperbelt University,
Jambo Drive, Riverside,
P.o.Box 21692,
Kitwe, ZAMBIA